We are looking for the right person to help support our dynamic team in a full-time, multi-faceted accounting/administration position.
This position involves a combination of accounting, human resources and general management functions.
Core Job Responsibilities
Accounting
- Prepares reports that accurately forecast revenue and expenses based on sales and staffing models.
- Creates Cash Flow projections
- Prepares and reviews budgets
- A/R
- Purchasing and A/P
- Reconciles and balances accounts.
- Submits time and attendance for payroll processing and manages outsourced relationship
- Submits monthly state sales tax
- Assists with the state and federal tax returns.
- Closes out the books quarterly for review
- Prepares due diligence and compliance documentation for loans, bonds, economic development organizations, strategic partners and investors.
HR
- Assists in developing short and long-range strategic plans for effective recruitment, development and staff utilization.
- Works with team to project current and future staffing needs.
- Coordinates recruitment activities with outsourced recruitment company, including preparation and dissemination of job descriptions, scheduling interviews and testing, conducting pre-interview assessments before handing off to hiring unit.
- Performs salary and perquisite research. Advises on salary adjustments, and reclassifications and promotions.
- Administers on-going benefits including researching new options when necessary.
- Provides input into development and modification of policies and procedures, and recommends strategies for implementing new and existing policies.
- Updates company handbook when necessary.
Office Management/Administration
- Organizes and monitors office operations and procedures such as personnel, information management, filing systems, requisition of supplies, and other clerical services.
- Assists in travel plans and management of the travel budget.
- Establishes uniform correspondence practices and procedures.
- Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
- Responds to request in a timely manner.
- Performs other related duties as requested or assigned.
Required Attributes and Competencies
- Professionalism – Understands the need for confidentiality, approaches others in a polite and tactful manner, maintains composure and reacts well under pressure, treats others with respect and consideration, accepts responsibility for own actions, follows through on commitments.
- Planning/Organizing – Prioritizes and plans work activities and uses time efficiently.
- Responsibility – Takes ownership for achieving results with assignments.
- Analytical/Problem Solving – Identifies and resolves problems in a timely and efficient manner, gathers and analyzes information, develops solutions, uses high level reasoning.
- Oral Communication – Speaks clearly, listens and gets clarification when necessary, responds informatively to questions.
- Written Communication – Writes clearly and concisely, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written information.
- Judgment – Displays willingness to make decisions, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process, makes timely decisions.
- Quality – Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, applies feedback to improve performance, monitors own work to ensure quality.
- Adaptability – Adapts to changes in the work environment, manages competing demands, able to handle frequent change, delays, or unexpected events.
- Cost Consciousness – Works within approved budget, develops and implements cost saving measures, conserves company resources.
- Technical Skills – Assesses own strengths and weaknesses, pursues developmental opportunities, strives to continuously build knowledge and skills.
Required Qualifications
- Minimum Education: Bachelor’s Degree in Accounting from 4-year accredited college, CPA is a plus
- Minimum Experience: 3+ years bookkeeping/administration experience including budget and projection responsibilities
- Minimum Field-of-Expertise: Generally Accepted Accounting Principles knowledge.
- Minimum Computer Experience: QuickBooks knowledge and strong Excel skills (pivot tables, macros, financial models), sophisticated knowledge of computer systems and networking is a plus.